Five File Folders Save the Day!TOPICS: Get Organized!, Paperwork
Five File Folders will clean up any mail piles from scattering across your kitchen countertop. A portable file holder is a key ingredient to set up a “Personal Organizing Center” along with a supply drawer. Every home needs one.
Each day an average of fifteen pieces of mail arrive in your mailbox. If you flip through and deal with only ten of the fifteen pieces, you are left with five dangling pieces a day to be dealt with “later.” That’s why stacks of mail can appear from out of nowhere. At the rate of five pieces of mail per day, that means 150 pieces a month or 1,565 pieces a year—sixteen inches of guilt piled on your desk or countertops.
Remember, loose papers represent undone actions. They drain emotional energy and take away your peace of mind.
Five File Folders to Handle Mail:
2. To Do
3. To Decide
4. To Pay
5. Your Name
File Folder #1 CALENDAR.
Put an item in the CALENDAR file only after putting it on your monthly calendar. This cleans up “refrigerator clutter” and includes invitations, schedules, & upcoming events.
File Folder #2 TO DO.
Only if an item takes more than 5 minutes to do AND you’ve listed it on a Master List on the countertop can you put it in this file. Assign it to the 3 days you can most control: Today, Tomorrow, or the next day.
File Folder #3 TO DECIDE.
Place items that you are thinking about doing, ordering, or following up on in here. Then when you decide to do it, you know right where to find it! The last day of the month, toss the unused items for a fresh start next month.
File Folder #4 TO PAY.
If you don’t have one place by your checkbook to pay bills, keep them in a desginated file folder so they don’t get lost. Important!
File Folder #5 YOUR NAME.
Keep anything of interest just for you in there.
Now add a File Folder with each person in your family. Explain that no longer will there be visible paper clutter on the counter, and it needs to be emptied daily or by Saturday noon on the weekend.
Two Paperwork Goals
As you process your time and paper activities, remember the following goals:
Goal 1: Take action on the papers that you need or want. Toss the rest!
Goal 2: Work until the counter is clear. Keep working the papers until they’re done, filed, or tossed.